Bookkeeper

Position: Bookkeeper

Award: Social, Community, Home Care and Disability Services Award Program

Reports to: Senior Bookkeeper
Program Area: Finance Department
Hours: 38 hours per week (1.0 FTE)

Duration: Full time, on-going

INTRODUCTION

The Self Help Addiction Resource Centre (SHARC) is a community-based organisation with a unique approach to helping people affected by substance use problems.

SHARC provides a confidential telephone helpline and web-based information services; community-based training programs and support groups across Victoria, in metro, regional and rural areas; a peer-based residential program for young people; a consumer advocacy service for treatment service users; and training for health and welfare workers. Our team consists of people with the combination of lived experience and professional qualifications and expertise. Volunteers significantly support all our programs.

SHARC’s programs and services include • Residential Peer Programs (RPP) • Family Drug & Gambling Help (FDGH) • Peer Projects • Association of Participating Service Users (APSU).

MISSION STATEMENT

To provide opportunities for individuals, families and communities affected by addiction and related problems to achieve meaningful, satisfying and contributing lives. To provide models of practice for family support, consumer participation and peer-based recovery support, and influence practice in the field of addiction and other related health domains.

POSITION OVERVIEW

The Bookkeeper provides day to day financial support services to the organisation. The position will work closely with Senior Bookkeeper and undertakes a variety of payment, records’ keeping and financial reporting functions. This person must be able to work well in an office with diverse staff and SHARC’s working environment is one of teamwork. The position involves regular contact with staff and program participants of SHARC.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Bank, credit cards and petty cash reconciliations
• XERO file maintenance
• Management of daily cashflow
• Record all income, allocate to appropriate funding source
• Accounts Payable and ensuring they are paid in a timely manner
• Accounts Receivable, including identifying slow paying customers and informing the relevant manager
• Process payroll, on fortnightly basis

• Staff payroll includes Fringe Benefit Deductions, Child Support and Single Touch Payroll reporting to ATO

• Monthly superannuation reconciliation and payments
• Reporting, completion and payment of IAS, PAYG and BAS, PLSA

• Sustain compliance of staff and financial records with relevant Award and legislation
• Preparation of monthly financial reports of actual to budget income and expenditure, converting from XERO into management reporting template
• Maintain the Fixed Asset Register and depreciation schedule
• Work Cover reconciliation
• Assist in maintaining subsidiary financial records in Excel spreadsheets for grant acquittal of various projects
• Assist in preparing annual budgets and forecasts.
• Assist with annual audit
• Other ad-hoc projects as required by the Senior Bookkeeper and/or Finance Manager Managers.

KEY RESULT AREAS

• Maintenance of accurate records of financial transactions
• Assist in balance sheet reconciliations.
• Payment of invoices in a timely manner, including ensuring suppliers have invoiced accurately.
• Accounts receivable management
• Prepare and assist in preparation of finance reports under the direction of the Senior Bookkeeper

KEY SELECTION CRITERIA

• Diploma or Bachelor Degree in accounting, or related fields or extensive experience in accounts payable and receivable, general ledger, payroll and payroll reports and using XERO

• Strong knowledge of accepted accounting principles, preferably in a not-for-profit or community health context
• Extensive experience with data entry and record keeping
• Highly organised, highly skilled in time and task management, dealing with competing priorities and tight deadlines
• Excellent problem-solving skills with the ability to identify resolution/s and bring people together to achieve outcomes for participants
• Strong attention to details
• Ability to work independently and as part of the team
• High level of communication - both written and verbal and listening and interpersonal skills, including the ability to relate to people from a variety of backgrounds who may be experiencing emotional vulnerability, interpret and act on what people want and need in a timely manner.

ESSENTIAL SELECTION CRITERIA

• Advanced knowledge of MS Office with solid experience in working with excel spreadsheets
• Minimum 2 years’ experience with XERO software
• prior experience as a bookkeeper, assistant accountant finance officer or related role within the not-for-profit or community sector.

OTHER REQUIREMENTS

• An offer of employment will be subject to a 3-month probationary period. As part of SHARC’s Employment Screening Process, you will be required to undertake a National Criminal History check. We can only accept applications from Australian citizens and permanent residents.
• It is a condition of employment that employees must be fully vaccinated against COVID19 to perform duties at SHARC.
• The successful applicant will be required to provide, at least, two recent employment referees.

APPLICATION PROCESS

Please email your resume and a cover letter responding to the key selection criteria to dfernando@sharc.org.au

Applications close at 12 noon on Friday 6 October